How to Work Smart in Your New Rented Office 365
A lower-cost rental model means that more of the people who use Microsoft Office at work will be able to afford it at home as well. They'll be getting a lot more than the same familiar programs for their $10 a month, though. There are a number of interesting new bells and whistles that can make life easier, particularly for people who use multiple devices and tend to be on the go.
Microsoft's newest version of its Office product, Office 365 Home Premium, has a number of new features: You can install it on more than one computer; save documents online using tight integration with Microsoft SkyDrive; and store files offline as well as retain cross-device settings and themes via a new sign-in function.
Plus, there are new features in the programs that make up Office 2013.
Last week, I wrote about how to get, install and launch the new download-only rentable Office. Here's how to quickly get up to speed with the new features.
Install Office on Multiple Computers
Step 1: Browse to your account page using a browser on the second computer where you want to install Office. The account page link is listed in the email you received when you first downloaded Office 365 Home Premium, either as a trial or rental.
Step 2: Enter your account User ID and password if prompted, and the My Account page will display. Check the Available Installs, you should see four available.
Step 3: Click Install and follow the prompts. Office will install.
Tip: Deactivate one of the computers if you've reached the five maximum installs and want to run Office on another PC. The Deactivate link is on the My Account page.
Saving Files to the Cloud
Step 1: Create a document by clicking on the respective program's tile on the start page.
Then choose Blank Document. For example, create a new Word document and enter some text.
Step 2: Click on File and then Save As. Choose SkyDrive as the place.
Tip: If you haven't set up SkyDrive yet, click on the Sign In or Sign Up option.
Step 3: Click Browse to enter a file name. The file will be uploaded to the cloud and will be accessible from other PCs and devices that have access to your SkyDrive account.
Tip: You need to be online for SkyDrive to work.
Use the Sign-In Feature
Step 1: Open any Office 365 Home Premium application or program like Word and take a look at the top right corner -- it's near where you minimize documents. If you or someone else is signed in, you will see sign-in credentials, like name or user ID.
You may have to click on the drop-down arrow next to Microsoft Account to see the actual credentials.
If your account is being used, there's no further action to take. Your settings and themes will be displayed.
Step 2: Click on the drop-down arrow adjacent to Microsoft Account or the account name if you'd like to change the displayed account to your account. Choose Switch Account to enter the account credentials you'd like to use.
Tip: If you set up and have your own copy of Office, you'll already be signed in. If you don't have a Microsoft account, you can use a Hotmail, SkyDrive or Xbox Live account. Or, browse to the Microsoft account set up Web page and create a Microsoft account.
Embed Online Video in Word
Step 1: Open Word and create a new file.
Step 2: Select the Insert tab and click on Online Video Media
Step 3: Select one of the search engines like Bing that will appear. Enter a search term, like "tennis," for example. Then highlight a resulting thumbnail by clicking on it.
Select Insert and the video will embed in your Word document.
Perform a New "Quick Analysis" in Excel
Step 1: Open Excel and an existing spreadsheet.
Step 2: Choose the cells that you want to analyze by highlighting them and the Quick Analysis button will appear at the bottom right of the selected cells.
Step 3: Choose an analytical tool from the tool gallery that will appear. Choose from formatting, like an icon set; charts, like a clustered bar; or totals, tables and sparklines.
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